Terms & Conditions
Effective from
These terms form the contract between you and Ronin Road Adventures ("we", "us") for every trip booked through roninroadadventures.com, WhatsApp, Instagram or in person. The Payment policy, Cancellation and refund policy, Liability waiver and Privacy policy are part of these terms. Booking a trip means you accept all of them for yourself and for everyone you book for.
1. Booking
A booking is confirmed only when we have received the deposit and sent a written confirmation.
The confirmation states the trip, dates, price, inclusions and meeting point. Check it on receipt and tell us within 48 hours if anything is wrong.
The person who books must be 18 or over and is responsible for the whole group's compliance with these terms.
Participants under 18 are accepted only on trips marked as suitable for them, with a parent or guardian on the trip, or with written consent and a signed waiver from the guardian where the trip page allows it.
2. What is included and excluded
Each trip page lists its inclusions and exclusions; the confirmation is final. Unless the page says otherwise, the price excludes travel to and from the meeting point, personal expenses, tips, meals not listed, travel insurance, permits or entry fees not listed, visa fees, extra nights caused by weather or road closures, and anything described as optional.
3. Your responsibilities
Arrive at the meeting point at the time in your confirmation; we cannot wait for late arrivals, and a missed departure is a no-show.
Carry valid government ID (and passport, visa and vaccination documents for international trips). Permits are issued on these documents and we cannot take you without them.
Follow the gear list we send. We may refuse to start a trek with a participant who lacks essential gear (for example proper shoes or a warm layer) and this counts as a cancellation.
Follow the trip leader's instructions, especially on safety, altitude, river crossings and riding.
Treat locals, homestays, fellow participants and the environment with respect. Carry out your waste; no littering, no plastic left behind, no playing loud music in villages or on trails.
Alcohol and drugs are not allowed during any activity. Riders must hold a valid licence and must not ride under the influence.
We may remove a participant who breaks these rules, puts others at risk, or harasses anyone. No refund is due and return costs are theirs.
4. Motorcycles and vehicles
Riders must hold a valid two-wheeler licence, wear the helmet and protective gear we specify, and ride within the group's pace.
Damage to a rented motorcycle or vehicle caused by the rider is charged at the rental partner's repair cost. A refundable security deposit may be collected at the start of the trip.
Traffic fines incurred by a participant are theirs.
5. Itinerary changes
Itineraries in the mountains are plans, not guarantees. We may change the route, order of stops, stays or activities for safety, weather, road conditions, permit rules or the group's condition. We will tell you as early as we can. Changes made for these reasons do not entitle you to a refund; extra costs are shared as described in the Cancellation and refund policy.
6. Health, fitness and altitude
You must meet the fitness level on the trip page and complete the medical declaration. The trip leader's decision on whether a participant can continue, descend or needs evacuation is final. Costs of evacuation, treatment and return are yours or your insurer's.
7. Liability
We select guides, drivers, stays and partner operators with care, but we are not liable for their acts or omissions beyond the amount we have been paid for the affected service.
We are not liable for delays, losses or extra costs caused by events outside our control (weather, landslides, road closures, strikes, government orders, epidemics, airline changes).
Our total liability for a booking is limited to the price paid for it, except for death or personal injury caused by our negligence.
Belongings are carried at your risk. Keep valuables with you.
8. Complaints
Tell the trip leader about any problem at once so it can be fixed on the spot. Any remaining complaint must reach us in writing within 14 days after the trip ends with your booking reference; we reply within 14 days.
9. Content and intellectual property
Text, photos and video on our website and Instagram belong to us or our licensors and may not be reused without permission. Photos you send us for a review may be used on our channels with your name unless you tell us not to.
10. Changes to these terms
We may update these terms; the version in force on the date of your booking applies to that booking.
11. Disputes
We will try to settle any dispute by discussion first. Raise it through the contact form on our website or on WhatsApp at +91 98771 33041.
12. Contact
Ronin Road Adventures · contact form at roninroadadventures.com · WhatsApp +91 98771 33041 · Instagram @ronin_road_adventures